Event management software for your workshop / training.
A hands-on session where pacing, breaks and exercises make or break the day.
- A starting run of show for a workshop / training, 8 cues from doors to close
- A 6-step planning checklist grouped by workstream, with owners and timing
- Guests and RSVPs, a budget tracker and vendor management on the same event
- Live day-of mode so the whole crew follows one run of show
8–60 participants · starts 9:00 AM · runs 5h
- 9:00 AMArrivals & setupsetup · Facilitator15m
- 9:15 AMIntro & objectivessegment · Facilitator20m
- 9:35 AMModule 1 + exercisesegment · Facilitator1h
- 10:35 AMBreakbreak · Facilitator15m
- 10:50 AMModule 2 + exercisesegment · Facilitator1h
- 11:50 AMLunchmeal · Catering45m
- 12:35 PMModule 3 + group worksegment · Facilitator1h
- 1:35 PMRecap, Q&A & next stepssegment · Facilitator25m
A workshop or training day runs on pacing more than any other event type, because the content is only useful if people can actually absorb it between exercises. The structure alternates roughly hour-long modules, each with a hands-on exercise, against short breaks and a lunch reset, and the entire day depends on those modules not overrunning. The common mistake is underestimating how long an exercise actually takes once a room full of people starts asking questions, which eats into the break or the next module and leaves no buffer before the final recap and Q&A, the part people usually remember most. The planning work happens well before the room is booked: learning outcomes get defined first, since everything else, materials, exercises and even room capacity, should support them rather than the other way around. A good workshop sends pre-work early enough that people arrive with context, and finishes with a timed run of show that has real buffer built in after the exercise-heavy modules, not just at the very end.
A workshop / training that starts on time.
Event70 seeds a 8-cue run of show for a workshop / training. Edit the times, owners and content, and the show clock keeps everything aligned on the day.
- 9:00 AMArrivals & setupsetup · Facilitator15m
- 9:15 AMIntro & objectivessegment · Facilitator20m
- 9:35 AMModule 1 + exercisesegment · Facilitator1h
- 10:35 AMBreakbreak · Facilitator15m
- 10:50 AMModule 2 + exercisesegment · Facilitator1h
- 11:50 AMLunchmeal · Catering45m
- 12:35 PMModule 3 + group worksegment · Facilitator1h
- 1:35 PMRecap, Q&A & next stepssegment · Facilitator25m
6 steps, grouped by workstream.
Every task has a category and timing, so you always know what to lock next in the weeks before the doors open.
- Define learning outcomesProgram6w before
- Book room and confirm capacityLogistics4w before
- Prepare materials and exercisesContent3w before
- Send pre-work and joining detailsGuests1w before
- Test tech, slides and handoutsProductionevent week
- Finalise the timed run of showProductionevent week
Frequently asked questions
How long should each module in a workshop be?
Around sixty minutes per module, including the exercise, is a common working default, with a short break afterward before starting the next one. Much longer than that without a break tends to lose focus, especially for hands-on exercises where people naturally want to discuss or ask questions rather than move straight on.
How many participants can one facilitator handle?
For genuinely hands-on exercises with individual feedback, somewhere around 15 to 20 participants per facilitator is a reasonable starting ratio, more if the format is mostly lecture with light group work. Beyond that, plan for a co-facilitator or teaching assistants so exercises do not stall waiting for help.
What is the biggest scheduling mistake in a workshop agenda?
Not building buffer time after exercise-heavy modules. Exercises almost always run a few minutes longer than planned once real questions start, and without slack in the schedule that overrun gets taken from the break or, worse, from the recap and Q&A at the end, which is usually the part attendees value most.
Plan your workshop / training in Event70.
Start free with this run of show and checklist already in place.